Platform

Description
Plugins
FAQ

EMS1 is a universal software platform featuring a comprehensive set of integrated functional and logic modules and plugins that may be set up and adapted to specified automation tasks with the help of integrated configuration tools, report generators and printout forms. The EMS1 platform includes a flexible system of creating interactive registration forms to gather the required details about event participants. 

EMS1 is a universal software platform featuring a comprehensive set of integrated functional and logic modules and plugins that may be set up and adapted to specified automation tasks with the help of integrated configuration tools, report generators and printout forms. The EMS1 platform includes a flexible system of creating interactive registration forms to gather the required details about event participants. 

The Platform Features

USER REGISTRATION
AND ACCOUNTS
DATA
MANAGEMENT
MAILINGS
CONTRACTS
AND PAYMENTS
REPORTS
ACCREDITATION
ACCESS CONTROL
SYSTEM

The EMS1 platform provides for a flexible system of creating interactive online enrollment forms to enter data on the event participants.

User accounts provide for automatic collection and accumulation of data, as well as simple deployment of system modules, such as vehicle accreditation, car rental, booking of tickets and hotels, cultural and sports events and many others.

Furthermore, a data management system has been developed for the EMS1 platform, which allows users to easily edit and process large volumes of data.

After filling in the registration form is completed, the information immediately becomes available to the user.

The built-in tools provide a way to export, import, and make bulk edits to data directly within the table, as well as see the attribute edit history, etc.

If you are familiar with spreadsheets in Excel, you will be pleasantly surprised with the Edit in List option, which allows you to edit data without opening the individual participant entry.

The role-based access control of EMS1 provides for a very intricate system of privileges—specific users may be allowed to only edit or copy certain attributes.

Furthermore, if you value information privacy, the logging module allows you to see at a glance which data was copied or exported by any user.

We provide plugins for every task—from the organizing committee and security modules to seating arrangements and business contact exchange. Every plugin may further be fine-tuned to fit the needs of every specific event perfectly.

EMS1 users are provided with tools to preview and email or text their messages for the target audience.

The functionality also allows for bulk mailing, automated messages and a way to check whether messages were read by potential participants.

The Contract Management module is a simple way to automate all stages of the process, from compiling documents to settling participation fees. It allows you to:

  • quickly draft contracts based on existing templates;
  • easily check and automatically update bank details via online services;
  • send hard copies of documents to other parties;
  • integrate with accounting software and payment gateways;
  • accept money transfers via cash register.

The platform has a wide variety of tools to compile statistical reports on the event with various helpful charts and diagrams.

The system reports may be altered to display only specific values, which would then be reflected in the aforementioned visual aids.

The list of parameters may be set manually, or by using a preset algorithm, depending on the customer requirements.

Optionally, users can select integrated reports on:

  • participants accreditation and badges delivery;
  • passing through the access control points;
  • duplicates;
  • requests received and new enrollments;
  • payments.

All users get access to the Scheduler that can be personalized to send the required reports at specified times.

The Accreditation plugin is a simple way to create and print out a badge, following the preset algorithm, based on the type and category of a specific participant.

Depending on the chosen package, you are able to:

  • print out badges on special paper cards with the option to print QR codes or barcodes;
  • print out badges and program RFID tags;
  • print out vehicle passes on special paper cards;
  • print out vehicle passes and program RFID tags.

The platform also sends a notification when certain conditions prevent the printing of a pass or a badge (e.g. security check failures, participation fee payment, and other preset parameters).

Certain components of the Badge/Vehicle Pass Creation, Bulk Printing and Blocking module may be used whenever printing a large number of badges.

The Event Access Control plugin was developed incorporating RFID technology.

Integration with access control devices, such as:

  • Handheld readers and smartphones
  • Turnstiles; standing, outdoor and tabletop access terminals
  • Vehicle access gates
  • Visual control of people and vehicle entries
  • Managing access schedule for specific categories of participants
  • Remote control for access checkpoints
  • Checkpoint monitoring system
What is EMS1?

EMS1 is an information system delivering end-to-end automation of the organization and management aspects of large-scale events, such as conferences and exhibitions.

Who is the EMS1 platform designed for?

EMS1 is designed for organizers of public and business events, such as congresses and exhibitions.

What are the main EMS1 functions?

The EMS1 features encompass all the activities required for successful organization and the event itself, including sending invitations to potential participants, registration, cooperation between the organizer and participants during organization, participation fees, accreditation, and access to event venues.

Are there any limitations on the number of categories or data volume stored in EMS1?

In principle, the software has no technical limitations. Any performance issues may be resolved by hardware scaling of system resources.

Can I manage several events at the same time with EMS1?

Yes Simultaneously, you can manage an unlimited number of events with the same EMS1 system.

We have our own client database or CRM system in our company. Can we integrate it with EMS1?

Yes, EMS1 is an open system capable of interacting with other automated systems for all standard information exchange protocols. Please contact our technical specialists to learn more.

Do I need to engage an additional programmer to manage and maintain EMS1?

No. General tech skills are enough for EMS1 managing and maintenance.